Kentucky Secretary of State - CoronaVirus

Kentucky Secretary of State - CoronaVirus

      The Kentucky Secretary of State has released guidance as to how that office will be changing its procedures in response to the CoronaVirus situation:


Good Morning,



            I would like to take the opportunity to share some of the latest updates that may affect your services. 



            Effective 5:00p.m. today, the Secretary of State’s office will be closed to walk in services.  In addition, agencies have been requested to reduce staff by at least 50% and the ability for some employees to work from home if telecom is possible.  Therefore many of our customers may experience some delays.  For regular walk-in services that are normally provided, we are amending our procedures as follows:



UCC Filings

All  UCC Filings should be filed through our website electronic filing system https://web.sos.ky.gov/ftucc/(S(y0ox4cwnwphm34iu4ofitk0w))/default.aspx. In the event that the collateral description is too lengthy for the 8000 character limit, we are permitting UCC Filings to be mailed to our office or faxed to 502-564-5687 with payment information.  For filings that are faxed, once processed, we will fax or email the file stamped acknowledgement back to the remitter. The UCC Filing will receive the date the fax is received in the office.  Although we will try to process as quickly as possible, it may take up to the three day statutory deadline.



UCC Searches

Certified Searches and copy requests can still be requested by fax or mail.  Please indicate in section three of the UCC Information Request form (https://www.sos.ky.gov/bus/UCC/Documents/InfoReq.PDF )if you wish to have the completed requests returned by fax, email, or mail.   



Business Filings

A business filings can be mailed or emailed to Vanessa Miller (vanessa.miller@ky.gov )for processing.  The file stamped acknowledgement will be returned via email.  Payment receipts will be provided upon request.  Business filings have a five day statutory deadline.



Annual Reports

Annual reports can be submitted electronically ( https://web.sos.ky.gov/ftsearch/?path=ftarp ) or by mail. 



Business Records

All business record requests can be requested by fax or mail.  Please indicate on the form (https://web.sos.ky.gov/forms/corp/ReqCorpDoc.pdf ) if you wish the completed request to be returned by email or fax.  If not indicated, the processed requests will be mailed.  Business records have a three day statutory deadline.



Apostilles/Authentications

The only  option available for these documents is for the documents to be submitted by mail.  Please include the request form when mailing.  https://www.sos.ky.gov/admin/Documents/ApostilleAuthentication.PDF



Trademark/Service Mark

Applications for trademark/service mark can be submitted by mail.  https://www.sos.ky.gov/bus/tmandsm/Pages/Forms.aspx



Notary Applications

These applications can be submitted online (http://web.sos.ky.gov/notaries/SubmitApplication) or by mail (https://web.sos.ky.gov/Forms/notary/NotaryStateAtLarge.pdf)





Although everyone is beginning to feel the effects of the ongoing changes, please be patient with our office as we try to provide the best level of customer service as possible.  If you have any questions, please feel free to contact any of us directly.



Thank you.



Michelle Mullins 502-782-7450

Vanessa Miller 502-782-7436

Donna Williams 502-782-7444

Johnna Ballinger 502-782-7442







Michelle Mullins

UCC Branch Supervisor

Office of the Kentucky Secretary of State

UCC Branch

P.O. Box 718

700 Capital Ave.,. Ste. 158

Frankfort, KY 40601

502-782-7450

(fax) 502-564-5687