Arbitration Award set
aside on the Grounds that the Right to Arbitrate had been Waived
In a decision delivered by the
Kentucky Court of Appeals, it held that an arbitration award would be set aside
because, prior to reference of the action to arbitration, the plaintiff had
taken actions inconsistent with bringing a claim in arbitration, including
filing an action in Circuit Court. Imhoff v Lexington Public Library Board of
Trustees, No. 2014-CA-000385-MR, 2016 WL 192071 (Ky. App. Jan. 15, 2016).
Imhoff had been the executive
director of the Lexington Public Library, a position she filled pursuant to a
written employment agreement. The last
of those agreements was entered into in June, 2007 for a period extending
through June 30, 2011. It provided that
the agreement could be terminated by either party at any time upon 30 days
prior written notice. Eventually, the Board
did give Imhoff 30 days’ notice of her termination, effective August 15,
2009. Her salary was paid for a further
30 days, after which time the Library Board advised Imhoff that all of its
financial obligations to her had been satisfied. In response, Imhoff prepared a draft
complaint and forwarded it to the Library Board, and they board engaged in an
ultimately unsuccessful mediation. A gender
discrimination claim was pursued through the EEOC, which issued a right to sue
letter. Approximately a year after
receiving notice of her termination, Imhoff filed suit against the Library Board,
alleging it had breached the contract “by” failing to pay her salary and
benefits through June 30, 2011, the employment agreement’s otherwise applicable
termination date. She also filed claims
for defamation and gender discrimination, ultimately seeking both a jury trial
and damages of approximately $5 million.
After the Library Board answered the complaint and sought dismissal of
certain claims on grounds including sovereign immunity and failure to exhaust
administrative remedies, Imhoff took part in additional court proceedings
including a pretrial conference and the setting of a briefing schedule with
respect to Library Board’s motion to dismiss.
Some six weeks later, Imhoff
gave notice that she intended to submit the dispute to arbitration pursuant to
the arbitration clause in her employment agreement. The Library Board argued against the referral
of the dispute to arbitration, asserting that her conduct to date in the
litigation constituted a waiver of her right to arbitrate. Still, the Fayette Circuit Court stayed the
action pending its resolution through arbitration, reserving the question as to
whether her defamation and discrimination claims were subject to the
arbitration agreement. After ultimately
dismissing the claim for defamation and granting summary judgment with respect
to her allegation gender discrimination, only the claim for breach of contract
was referred to arbitration by the Circuit Court. Finally, nearly 3 years after the effective
date of her termination, Imhoff filed a demand for arbitration with the
American Arbitration Association. Some
seven months later, the arbitration panel would by majority decision hold that Imhoff’s
employment agreement had a four-year term, and that the Library was obligated
to pay her through the end of that term. It would ultimately determine she was owed
$907,761.55 including lost salary and other benefits, prejudgment interest and
consequential damages. The Library was
also ordered to pay nearly $20,000 in arbitration costs.
Imhoff then filed a motion with
the Fayette Circuit Court seeking to enforce the decision of the arbitration
panel. More than eight months later, the
Fayette Circuit Court would hold that because of sovereign immunity enjoyed by
the Library Board, the arbitration panel lacked the capacity to award
consequential damages or pre- or post-judgment interest, and on that basis
vacated a portion of the arbitration award. It did, however, confirm $256,940.62 of the award,
Imhoff’s unpaid salary for the remainder of the four-year term. Imhoff would appeal on the basis that the
Circuit Court should not have set aside those portions of the arbitration
decision favoring her, asserting, in effect, that the Circuit Court had no
authority to review the substance of that decision. The Library Board in turn appealed, that the
dispute should never have been referred to arbitration to begin with, arguing
based on its sovereign immunity and Imhoff’s waiver of the right to arbitrate. Imhoff’s response alleged that the Library Board
lacked the capacity to, at this late date, argue arbitration should not have taken
place.
The Court of Appeals, as had
the trial court, rejected the notion that the Library Board was late in
appealing the referral of the case to arbitration. While the Library Board did
not appeal the arbitration panel’s finding on breach of contract, the appeal of
substantive arbitration awards being almost never permitted, it appealed the
fact that the arbitration took place. In response to Imhoff’s argument that the
appeal was untimely, the Court explained that while an order denying
arbitration may be immediately appealed, an order granting arbitration may not
be appealed until after the arbitration takes place, and after the trial court
confirms the arbitration award, and reduces it to a judgment. Only then could
the Library Board challenge the arbitrator’s decision, and as such, its appeal
was timely.
From there the Court of Appeals
would hold that Imhoff had waived the contractual right to arbitrate her
termination, which it reaffirmed is a question of law to be resolved by the
court. Slip op. at 10, citing American
General Home Equity, Inc. v. Kestel, 253 S.W.3d 543 (Ky. 2008). Working
from there, the Court of Appeals explained why Imhoff’s right to arbitrate had
in this instance been waived:
Imhoff was
terminated from her position with the library effective August 15, 2009. She
was aware of the arbitration clause included in the employment agreement since
the terms of that agreement lie at the very heart of this dispute.
Nevertheless, Imhoff sought to pursue legal action against the library board.
She forwarded a draft complaint to the library board shortly after her
termination. And she pursued an administrative claim through the Equal
Employment Opportunity Commission to secure the right-to-sue letter from the
agency. On July 13, 2010, Imhoff did, in fact, commence the threatened legal
action against the library board in Fayette Circuit Court. In her complaint, Imhoff
did not refer to the arbitration provision contained in the contract. Instead,
she demanded a trial by jury. Imhoff’s decision to invoke judicial process is
clearly at odds with an intention to assert her arbitration rights. Slip op. at
11.
In effect, the claim for breach
of contract will now be litigated as if the arbitration had never taken place:
It was
incumbent upon the [circuit] court to set aside its earlier order compelling
arbitration to avoid the arbitration proceedings in their entirety, and to
proceed with the litigation of this case in the judicial forum that Imhoff
herself had elected. Slip op. at 14.
This is the second decision in as
many months in which the Court of Appeals has set aside proceedings that have,
apparently, otherwise addressed the substance of the dispute between the
parties. In the Adcomm case decided
in December, 12 years of litigation was set aside on the basis that the initial
lawsuit should not have been brought, as the plaintiff lacked authority to do
so. In that case, the trial court was presented with the argument that the suit
lacked authority, but it never ruled upon that motion. CLICK HERE FOR A LINK
for my review of that decision. In this instance, while less egregious, the
trial court’s failure to find waiver based upon the facts relied upon by the
Court of Appeals drove both the plaintiffs and defendants to engage in a “wasted”
exercise of arbitration.